DIY Venue Hire Includes Event Barn, Party Barn, Dutch Barn, Luxury Glamping Accommodation, Campsite and More

Please submit an enquiry with details of your Hannah and Mat 9 June 2018event for an accurate quotation. We are licensed for marriage ceremonies.


Venue Hire Package for Groups

  • Up to 30 guests
  • 30-60 guests (max residential capacity)
  • 60-90 guests
  • 90-120 guests (max event capacity)

Exclusive use of the entire venue

  • 2 nights at the weekend (Thu-Sat, Fri-Sun, Sat-Mon)
  • 1 night midweek (Mon, Tue, Wed or Thu)
  • Option to add an extra night

Exclusive hire includes the whole site (all glamping accommodation units, campsite, large event barn, Dutch barn, smaller party barn, camp kitchens, banqueting tables and chairs, table cloths and chair covers, no corkage fee, bathroom block plus a  private bathroom (weddings only). All 3 barns are licensed for marriage ceremonies. See below for full details of what’s included.


Venue Hire Package Prices

Guest headcount includes wedding party, residential, day and evening guests. See below for full details of what’s included. Weekend is 2 nights Thu-Sat, Fri-Sun or Sat-Mon. Midweek is 1 night Mon, Tue, Wed or Thu. The optional extra night may be before or after for weekend bookings but must be the night before for midweek weddings. You may check available dates here or feel free to submit an enquiry.

2018 WEEKEND (2 nights, Fri-Sun, Thu-Sat or Sat-Mon)

  • £2,260 (£1,883 + £377 VAT) for up to 30 guests (excluding large event barn)
  • £2,660 (£2,217 + £443 VAT) for up to 30 guests (including large event barn)
  • £3,265 (£2,721 + £544 VAT) for 30-60 guests
  • £3,970 (£3,308 + £662 VAT) for 60-90 guests
  • £4,575 (£3,813 + £763 VAT) for 90-120 guests
  • £600 (£500 + £100 VAT) for 1 extra night (Sun, Mon, Tue, Wed or Thu)

2018 MIDWEEK (1-night, Mon, Tue, Wed or Thu)

  • £1,130 (£942 + £188 VAT) for up to 30 guests (excluding large event barn)
  • £1,330 (£1,108 + £222 VAT) for up to 30 guests (including large event barn)
  • £1,630 (£1,358 + £272 VAT) for 30-60 guests
  • £1,985 (£1,654 + £331 VAT) for 60-90 guests
  • £2,285 (£1,904 + £381 VAT) for 90-120 guests
  • £600 (£500 + £100 VAT) for 1 extra night (Sun, Mon, Tue, Wed or Thu)

2019 WEEKEND (2 nights, Fri-Sun, Thu-Sat or Sat-Mon)

  • £2,460 (£2,050 + £410 VAT) for up to 30 guests (excluding large event barn)
  • £2,860 (£2,383 + £477 VAT) for up to 30 guests (including large event barn)
  • £3,465 (£2,888 + £578 VAT) for 30-60 guests
  • £4,170 (£3,475 + £695 VAT) for 60-90 guests
  • £4,775 (£3,979 + £796 VAT) for 90-120 guests
  • £650 (£542 + £108 VAT) for 1 extra night (Sun, Mon, Tue, Wed or Thu)

2019 MIDWEEK (1-night, Mon, Tue, Wed or Thu)

  • £1,230 (£1,025 + £205 VAT) for up to 30 guests (excluding large event barn)
  • £1,430 (£1,192 + £238 VAT) for up to 30 guests (including large event barn)
  • £1,730 (£1,442 + £288 VAT) for 30-60 guests
  • £2,085 (£1,738 + £348 VAT) for 60-90 guests
  • £2,385 (£1,988 + £398 VAT) for 90-120 guests
  • £650 (£542 + £108 VAT) for 1 extra night (Sun, Mon, Tue, Wed or Thu)

2020 WEEKEND (2 nights, Fri-Sun, Thu-Sat or Sat-Mon)

  • £2,660 (£2,217 + £443 VAT) for up to 30 guests (excluding large event barn)
  • £3,060 (£2,550 + £510 VAT) for up to 30 guests (including large event barn)
  • £3,665 (£3,054 + £611 VAT) for 30-60 guests
  • £4,370 (£3,642 + £728 VAT) for 60-90 guests
  • £4,975 (£4,146 + £829 VAT) for 90-120 guests
  • £700 (£583 + £117 VAT) for 1 extra night (Sun, Mon, Tue, Wed or Thu)

2020 MIDWEEK (1-night, Mon, Tue, Wed or Thu)

  • £1,330 (£1,108 + £222 VAT) for up to 30 guests (excluding large event barn)
  • £1,530 (£1,275 + £255 VAT) for up to 30 guests (including large event barn)
  • £1,830 (£1,525 + £305 VAT) for 30-60 guests
  • £2,185 (£1,821 + £364 VAT) for 60-90 guests
  • £2,485 (£2,071 + £414 VAT) for 90-120 guests
  • £700 (£583 + £117 VAT) for 1 extra night (Sun, Mon, Tue, Wed or Thu)

2021 WEEKEND (2 nights, Fri-Sun, Thu-Sat or Sat-Mon)

  • £2,860 (£2,383 + £477 VAT) for up to 30 guests (excluding large event barn)
  • £3,260 (£2,717 + £543 VAT) for up to 30 guests (including large event barn)
  • £3,865 (£3,221 + £644 VAT) for 30-60 guests
  • £4,570 (£3,808 + £762 VAT) for 60-90 guests
  • £5,175 (£4,313 + £863 VAT) for 90-120 guests
  • £750 (£625 + £125 VAT) for 1 extra night (Sun, mon, Tue, Wed, Thu)

2021 MIDWEEK (1-night, Mon, Tue, Wed or Thu)

  • £1,430 (£1,192 + £238 VAT) for up to 30 guests (excluding large event barn)
  • £1,630 (£1,358 + £272 VAT) for up to 30 guests (including large event barn)
  • £1,930 (£1,608 + £322 VAT) for 30-60 guests
  • £2,285 (£1,904 + £381 VAT) for 60-90 guests
  • £2,585 (£2,154 + £431 VAT) for 90-120 guests
  • £750 (£625 + £125 VAT) for 1 extra night (Sun, mon, Tue, Wed, Thu)

Residential Capacity Guide

We have to consider the traffic we create and the amount of water used on our private water supply. With that in mind, following is a guide to the number of residential guests who may stay (glamping or camping) taking into account the total headcount.

  • 120 total (30 residential, 90 drop-in day/evening guests)
  • 110 total (35 residential, 75 drop-in day/evening guests)
  • 100 total (40 residential, 60 drop-in day/evening guests)
  • 90 total (45 residential, 45 drop-in day/evening guests)
  • 80 total (50 residential, 30 drop-in day/evening guests)
  • 70 total (55 residential, 15 drop-in day/evening guests)
  • 60 total (60 residential, 0 drop-in day/evening guests)

Exclusive Use Entire Venue Hire Package Includes

  • Mr and/or Mrs B (or experienced deputy) onsite 24/7 to oversee your event.
  • Glamping accommodation (8 units sleeping 30-40 guests) with real beds, power, light, heating, wifi.
  • If you’d like your guests to pay for accommodation we can take their payments on your behalf.
  • Campsite for 4 or 5 large tents or more smaller tents (10-20 camping guests).
  • 30-60 residential glamping/camping guests depending on total head count on event day.
  • 3 barns (large event barn, open-fronted Dutch Barn and smaller party barn).
  • Fairy lights, log slice centrepieces, hay bales, various bits and bobs (please ask).
  • Banqueting tables/cloths, chairs/covers and help positioning tables.
  • Glassware. 120+ each polycarbonate wine glasses, flutes & tall tumblers. Look like glass but safer.
  • 0 staff members included for events with up to 60 guests.
  • 1 staff member included for 8 hours for events with 60-90 guests.
  • 2 staff members included for 8 hours each for events with 90-120 guests.
  • Cookhouse (fully equipped kitchen), small second kitchen and bathroom block.
  • Sturdy picnic tables, fire pits (and wood to burn) and outdoor furniture (including hay bales).
  • Bring your own alcohol (no corkage).
  • Active Powered Bluetooth Speaker 600W.
  • Tanycoed Rooms with private bathroom for bride (or groom) and entourage (weddings only).
  • Parking for around 30 vehicles on hard standing and overflow on campsite field.

Not included with Venue Hire Package (unless by arrangement)

  • Third night midweek (Sun/Mon/Tue/Wed/Thu) before/after for residential guests. Please enquire.
  • Shropshire registrar fee (you must book the registrar).
  • Venue and table dressing. You may dress the venue as you wish subject to reasonable safety rules.
  • Additional event staff (included if we cater). £17.50 per hr per person (min 4 hrs per person).
  • Catering. Self-cater, use mobile caterers or ask about our event catering (typically £5.00-£18.50 per head).
  • Vintage china and cutlery. Available for hire at £2.50 per head (included with our afternoon tea).
  • Licensed bar, disco, live band or entertainment (bar area, space and power available).

Noise Policy

You can play music or have a DJ/band in the event barn at a perfectly acceptable volume but you CANNOT blast music at concert levels. It simply is not necessary. Aim for a noise level that allows conversation without shouting. From experience we know this is more than adequate for a good party. You MUST ensure your DJ or band complies with any request we make to turn down the volume. One of the reasons guests choose Barnutopia is because of its location in the stunning and peaceful Shropshire countryside. That is also the reason many choose to live here. Please be mindful of excessive noise at all times. Barnutopia is not a night club and we cannot permit music that echoes across the valley and disturbs neighbours.

Vendors & Suppliers

We have added a list of vendors and suppliers for your convenience. Inclusion does not mean endorsement. Please let us know if you have any recommendations.

Pictures and Images

We take lots of pictures of the site, events and guests. We may use these images for marketing and promotion purposes. Of course, we won’t post on social media until you have posted your own images (or when you tell us it’s okay to do so). We’re also happy to share our images with you; however, we are not professional photographers and we cannot guarantee the quality or pics of a particular moment. We strongly recommend that you hire a professional photographer if a picture record of your event is very important.

Professional Photographers

We would appreciate permission (from you and your photographer) to use at least a few images for the purpose of information and promotion. For example, on our website and social media. We will of course attribute the image correctly to the photographer.

Confetti & Decorations

Water soluble confetti may be used outside only. Confetti marked as biodegradable may not be water soluble so please check carefully. A clean-up fee will be levied if ordinary paper or tissue confetti is used. We tested rose petal confetti and it does not blow away or disintegrate fast enough. It cannot be raked up and is too small to be picked up by our lawn mower. The water soluble confetti intended for confetti cannons makes too much mess and does not disintegrate fast enough. This Ecofetti works well and seems to disappear quickly.

Fire Safety

You may decorate the barns and site being mindful of fire and safety. Candles and naked flames are NOT ALLOWED inside the event barn and party barn under any circumstances. You may use the fake LED candles with flickering lights. These are very effective and look like the real thing in pics. We are happy to make exceptions for indoor caterers BY ARRANGEMENT. Chinese lanterns that float away and burn are NOT permitted.

See here for dimensions and floor-plans of the wedding bans.

Catering

You may self-cater, use mobile caterers or enquire about Barnutopia event catering.

Last updated: 26th June 2018

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