Assisted DIY Venue Hire Includes Event Barn, Party Barn, Dutch Barn, Luxury Glamping Accommodation, Campsite and More

Please submit an enquiry with details of your Hannah and Mat 9 June 2018event for an accurate quotation. We are licensed for marriage ceremonies.

  • Our assisted DIY wedding and event package ensures you have help when you need it.
  • Best wedding venue ever. We had the most perfect day yesterday, getting married at the beautiful Barnutopia! Thank you so so so much Katrina and Steve; you went above and beyond to help us with every detail and made sure our guests were very well fed with a yummy afternoon tea and bbq! A day we’ll never forget!Hannah & Mat, Married 9 June 2018
  • Barnutopia in spring 2018 series ITV “Give It A Year” with Baroness Karren Brady
  • Pics of our first wedding fair and grand opening with ribbon-cutting by the Mayor of Oswestry

Venue Hire Package for Groups

  • Under 20 guests, please enquire
  • 20-30 guests
  • 30-60 guests (max residential capacity)
  • 60-90 guests
  • 90-120 guests (max event capacity)
  • Winter discount Oct, Nov, Dec and Jan, Feb, Mar

Exclusive use of the entire venue

  • 2 nights at the weekend (Thu-Sat, Fri-Sun, Sat-Mon)
  • 2 nights midweek (Sun-Tue, Mon-Wed, Tue-Thu, Wed-Fri)
  • Option to add an extra midweek night (Sun, Mon, Tue, Wed, Thu)

Exclusive hire includes the whole site with all glamping accommodation units, campsite, large event barn, Dutch barn, smaller party barn, camp kitchens, banqueting tables and chairs, table cloths and chair covers, no corkage fee, bathroom block plus a  private bathroom/dressing room (weddings only). All 3 barns are licensed for marriage ceremonies. See below for full details of what’s included.


Venue Hire Package Prices

Guest headcount includes wedding party, residential, day and evening guests. See below for full details of what’s included. Weekend is 2 nights Thu-Sat, Fri-Sun or Sat-Mon. Midweek is 2 nights Sun-Tue, Mon-Wed, Tue-Thu or Wed-Fri. You may check available dates here or feel free to submit an enquiry.

2018 Prices

Winter discount 25% off prices shown during Jan, Feb and Nov, Dec.

  • WEEKEND 2 nights, Fri-Sun, Thu-Sat or Sat-Mon
  • MIDWEEK 2 nights, Sun-Tue, Mon-Wed, Tue-Thu, Wed-Fri
  • £2,560 (£2,217 + £443 VAT) for up to 30 guests WEEKEND
  • £1,830 (£1,525 + £305 VAT) MIDWEEK
  • £3,365 (£2,804 + £561 VAT) for 30-60 guests WEEKEND
  • £2,230 (£1,858 + £372 VAT) MIDWEEK
  • £4,070 (£3,392 + £678 VAT) for 60-90 guests WEEKEND
  • £2,585 (£2,154 + £431 VAT) MIDWEEK
  • £4,675 (£3,896 + £779 VAT) for 90-120 guests WEEKEND
  • £2,885 (£2,404 + £481 VAT) MIDWEEK
  • £600 (£500 + £100 VAT) for 1 extra night (Sun, Mon, Tue, Wed or Thu)

2019 Prices

Winter discount 25% off prices shown during Jan, Feb and Nov, Dec.

  • WEEKEND 2 nights, Fri-Sun, Thu-Sat or Sat-Mon
  • MIDWEEK 2 nights, Sun-Tue, Mon-Wed, Tue-Thu, Wed-Fri
  • £2,760 (£2,383 + £477 VAT) for up to 30 guests WEEKEND
  • £2,080 (£1,733 + £347 VAT) MIDWEEK
  • £3,565 (£2,971 + £594 VAT) for 30-60 guests WEEKEND
  • £2,380 (£1,983 + £397 VAT) MIDWEEK
  • £4,270 (£3,558 + £712 VAT) for 60-90 guests WEEKEND
  • £2,735 (£2,279 + £456 VAT) MIDWEEK
  • £4,875 (£4,062 + £813 VAT) for 90-120 guests WEEKEND
  • £3,035 (£2,529 + £506 VAT) MIDWEEK
  • £650 (£542 + £108 VAT) for 1 extra night (Sun, Mon, Tue, Wed or Thu)

2020 Prices

Winter discount 25% off prices shown during Jan, Feb and Nov, Dec.

  • WEEKEND 2 nights, Fri-Sun, Thu-Sat or Sat-Mon
  • MIDWEEK 2 nights, Sun-Tue, Mon-Wed, Tue-Thu, Wed-Fri
  • £3,060 (£2,550 + £510 VAT) for up to 30 guests WEEKEND
  • £2,130 (£1,775 + £355 VAT) MIDWEEK
  • £3,865 (£3,137 + £628 VAT) for 30-60 guests WEEKEND
  • £2,630 (£2,108 + £422 VAT) MIDWEEK
  • £4,570 (£3,725 + £745 VAT) for 60-90 guests WEEKEND
  • £2,985 (£2,404 + £481 VAT) MIDWEEK
  • £5,175 (£4,229 + £846 VAT) for 90-120 guests WEEKEND
  • £3,285 (£2,654 + £531 VAT) MIDWEEK
  • £750 (£583 + £117 VAT) for 1 extra night (Sun, Mon, Tue, Wed or Thu)

2021 Prices

Winter discount 25% off prices shown during Jan, Feb and Nov, Dec.

  • WEEKEND 2 nights, Fri-Sun, Thu-Sat or Sat-Mon
  • MIDWEEK 2 nights, Sun-Tue, Mon-Wed, Tue-Thu, Wed-Fri
  • £3,260 (£2,717 + £543 VAT) for up to 30 guests WEEKEND
  • £2,280 (£1,900 + £380 VAT) MIDWEEK
  • £4,065 (£3,304 + £661 VAT) for 30-60 guests WEEKEND
  • £2,780 (£2,233 + £447 VAT) MIDWEEK
  • £4,770 (£3,892 + £778 VAT) for 60-90 guests WEEKEND
  • £3,135 (£2,529 + £506 VAT) MIDWEEK
  • £5,375 (£4,396 + £879 VAT) for 90-120 guests WEEKEND
  • £3,435 (£2,779 + £556 VAT) MIDWEEK
  • £800 (£625 + £125 VAT) for 1 extra night (Sun, Mon, Tue, Wed, Thu)

Residential Capacity Guide

We have to consider the traffic we create and the amount of water used on our private water supply. With that in mind, following is a guide to the number of residential guests who may stay (glamping or camping) taking into account the total headcount.

  • 120 total (30 residential, 90 drop-in day/evening guests)
  • 110 total (35 residential, 75 drop-in day/evening guests)
  • 100 total (40 residential, 60 drop-in day/evening guests)
  • 90 total (45 residential, 45 drop-in day/evening guests)
  • 80 total (50 residential, 30 drop-in day/evening guests)
  • 70 total (55 residential, 15 drop-in day/evening guests)
  • 60 total (60 residential, 0 drop-in day/evening guests)
  • If you want to exceed these residential capacity limits, significantly, we need to hire portable toilets so as not to overload the sewage treatment system.

Exclusive Use Entire Venue Hire Package Includes

  • Mr and/or Mrs B (or experienced deputy) onsite 24/7 to oversee your event.
  • Glamping accommodation (9 units sleeping 30-40 guests) with real beds, power, light, heating
  • We can take payments from your guests for their accommodation to reduce your cost (you remain responsible if they don’t pay)
  • Campsite for 4 or 5 large tents or more smaller tents (10-20 camping guests).
  • 30-60 residential glamping/camping guests depending on total head count on event day.
  • Site-wide free WiFi (all barns, glamping accommodation, kitchens etc, does not extend to campsite)
  • 3 barns (large event barn, open-fronted Dutch Barn and smaller cookhouse/party barn).
  • Fairy lights, log slice centrepieces, hay bales, various bits and bobs (please ask).
  • Fire pit/bbqs and firewood (bring your own charcoal if cooking)
  • Banqueting tables/cloths, chairs/covers and help positioning tables.
  • Glassware. 120+ each polycarbonate wine glasses, flutes & tall tumblers. 40+ pint glasses. Look like glass but safer.
  • 0 staff members included for events with up to 30 guests.
  • Up to 1 staff member included for 8 hours for events with 30-60 guests.
  • Up to 2 staff members included for 8 hours for events with 60-90 guests.
  • Up to 3 staff members included for 8 hours each for events with 90-120 guests.
  • Tea and fresh coffee station including paper cups, coffee, tea-bags, milk, sugar etc.
  • Self-cater in our fully equipped camp kitchen and small second kitchen, use mobile caterers or ask us about catering.
  • Bathroom block with 3 showers, 5 toilets and 2 urinals
  • Tanycoed Rooms with private bathroom for bride(s) or groom(s) and entourage (weddings only).
  • Sturdy picnic tables and outdoor furniture (including hay bales).
  • Bring your own alcohol (no corkage).
  • Active Powered Bluetooth Speaker 600W.
  • Parking for around 30 vehicles on hard standing and overflow on campsite field.

Not included with Venue Hire Package (unless by arrangement)

  • Third night midweek before or after for residential guests. Please enquire.
  • Shropshire registrar fee (you must book the registrar).
  • Venue and table dressing. You may dress the venue as you wish subject to reasonable safety rules.
  • Chef services. We cannot cook your food. Our staff can help serve and clear up only.
  • Additional event staff. £19.50 per hr per person (min 4 hrs per person).
  • Catering. Self-cater, use mobile caterers or ask about Barnutopia event catering (typically £5.00-£18.50 per head).
  • Vintage china and cutlery. Available for hire at £2.50 per head (included with our afternoon tea).
  • Licensed bar, disco, live band or entertainment (bar area, space and power available).
  • Surcharge if you want to exceed residential/event capacity limits to allow for the addition of portable toilets, waste disposal and septic tank emptying.

Noise Policy

You can play music or have a DJ/band in the event barn at a perfectly acceptable volume but you cannot blast music at concert levels. It is not necessary. Aim for a noise level that allows conversation without shouting. From experience we know this is more than adequate for a good party, which can go on all night providing it is not excessive. . You MUST ensure your DJ or band complies with any request we make to turn down the volume. One of the reasons guests choose Barnutopia is because of its location in the stunning and peaceful Shropshire countryside. That is also the reason many choose to live here. Please be mindful of excessive noise at all times. Barnutopia is not a night club and we cannot permit music that echoes across the valley and disturbs neighbours.

Confetti

Water soluble confetti ONLY may be used outside. Confetti marked as biodegradable may not be water soluble so please check carefully. A clean-up fee will be levied if ordinary paper or tissue confetti is used. We tested rose petal confetti and it does not blow away or disintegrate fast enough. It cannot be raked up and is too small to be picked up by our lawn mower. The water soluble confetti intended for confetti cannons makes too much mess and does not disintegrate fast enough. This Ecofetti works well and seems to disappear quickly.

Vendors & Suppliers

We have added a list of vendors and suppliers for your convenience. Inclusion does not mean endorsement. Please let us know if you have any recommendations.

Pictures and Images

We take lots of pictures of the site, events and guests. We may use these images for marketing and promotion purposes. Of course, we won’t post on social media until you have posted your own images (or when you tell us it’s okay to do so). We’re also happy to share our images with you; however, we are not professional photographers and we cannot guarantee the quality or pics of a particular moment. We strongly recommend that you hire a professional photographer if a picture record of your event is very important.

Professional Photographers

We would appreciate permission (from you and your photographer) to use at least a few images for the purpose of information and promotion. For example, on our website and social media. We will of course attribute the image correctly to the photographer.

Decorations and Fire Safety

You may decorate the barns and site being mindful of fire and safety. Candles and naked flames are NOT ALLOWED inside the event barn and party barn under any circumstances. You may use the fake LED candles with flickering lights. These are very effective and look like the real thing in pics. We are happy to make exceptions for indoor caterers BY ARRANGEMENT. Chinese lanterns that float away and burn are NOT permitted.

See here for dimensions and floor-plans of the wedding bans.

Catering

You may self-cater, use mobile caterers or enquire about Barnutopia event catering.

Last updated: 18th August 2018

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